AGENDA REPORT
DATE: February 12, 2024
TO: City Commission
FROM: Bill McDaniel, City Manager
SUBJECT: Disaster Debris Monitoring Services
EXECUTIVE SUMMARY:
The current contract with Thompson Consulting Services for debris monitoring services to respond to potential wide-scale events, which include, but not limited to, hurricanes, tornadoes, floods, fires, or man-made disasters, expired in July 2023.
The Procurement Department published Request for Proposals (RFP) 23-043SW-JS, Disaster Debris Monitoring Services, on September 19, 2023. The following proposals were received at the RFP submission deadline on November 2, 2023:
- Tetra Tech
- Thompson Consulting Services
- Debris Tech
A staff evaluation committee of Jack Holland, Jill Sessions, Julie Garretson, Tim Mossgrove, and Wayne Everhart was assembeled to evaluate, score, and rank the proposals. The committee met on December 20, 2023, in a publicly noticed meeting, and selected Thompson Consulting Services as the most responsive top ranked respondent.
Thompson Consulting Services, formed in 2011 and a subsidiary of Thompson Holdings, has extensive experience with debris removal monitoring across the United States. Their headquarters is in Lake Mary, Florida.
A Notice of Intent to Award was published on January 2, 2024.
RECOMMENDATION:
That the City Commission approve award and authorize the City Manager to execute a contract with Thompson Consulting Services, LLC. for debris monitoring services
FISCAL IMPACT:
The services will be utilized as needed for response to emergencies. Therefore, the financial impact cannot be determined at this time. Services will be paid from the Solid Waste Fund.
Prepared by: Jill Sessions, Solid Waste Director