AGENDA REPORT
DATE: February 26, 2024
TO: City Commission
FROM: Bill McDaniel, City Manager
SUBJECT: GPS Monitoring Service from LB Technology, Inc.
EXECUTIVE SUMMARY:
On January 28, 2019, the City Commission approved an agreement with LB Technology, Inc. to provide a GPS monitoring system for the City’s fleet and selected equipment. Benefits of this system include:
• Mitigation of the number of accidents and driver related concerns and complaints by the review of vehicle diagnostic data, such as speed, braking, rapid acceleration, etc.
• Reduction of total fleet miles traveled by establishing efficient routes that reduce fuel and maintenance costs.
• Reduction of fuel usage through the awareness of excessive idling.
• Ability to monitor vehicles and equipment to determine location during emergency response situations related to roads, canals, water, and sewer lines.
• Enhances customer service by reviewing response time information.
The original agreement provided for service on 411 of 965 units in the City’s fleet, at a monthly cost of $12.75 per unit. Currently, service is provided on 472 of 1,244 units in the City’s fleet. The 2019 agreement has no renewals remaining, but the City can continue to utilize its GPS monitoring system with LB Technology, Inc. via piggyback of the 791 Purchasing Cooperative, through May 31, 2026. The monthly cost per unit under the new agreement is $11.75.
RECOMMENDATION:
That the City Commission authorize the City Manager to execute a contract with LB Technology, Inc. for GPS monitoring service, via piggyback of the 791 Purchasing Cooperative at a monthly service fee of $11.75 per unit.
FISCAL IMPACT:
The monthly cost is budgeted by the divisions that have a GPS device on their respective units. The new contract will be a cost savings of $12.00 per vehicle/ equipment or $5,664 annually to the City.
Prepared by: Robert Rosenstein, Director of Procurement