AGENDA REPORT
DATE: July 22, 2024
TO: City Commission
FROM: Bill McDaniel, City Manager
SUBJECT: Building Department Document Scanning Services
EXECUTIVE SUMMARY:
The Building Department has many years of paper documents and plans stored at City Hall and the Archives facility. To operate more efficiently and effectively, staff identified the need to digitize these records, make them more accessible, for better customer service, as well as preserve the integrity of the documents.
This digitization effort can be completed by MCCi, LLC, via piggyback of Omnia Partners contract 01-162, for $240,699.89. The project will take approximately six months from time of pickup to completion.
RECOMMENDATION:
That the City Commission authorize the City Manager to execute an agreement with MCCi, LLC, for Building Department Document Scanning services, via piggyback of Omnia Partners contract 01-162, for $240,699.89.
FISCAL IMPACT:
$75,000 is available in the General Fund, Org # 00154501, Obj # 434000 - Building: Other Contractual Services. A budget adjustment for $190,000 is included in the agenda to cover this cost and other services associated with this project.
Prepared by: Robert Rosenstein, Director of Procurement