AGENDA REPORT
DATE: August 26, 2024
TO: City Commission
FROM: Bill McDaniel, City Manager
SUBJECT: Audio Visual System for Solid Waste and Utilities New Facility
EXECUTIVE SUMMARY:
On September 25, 2023, the City Commission approved a construction contract with Manhattan Construction for the new Solid Waste and Utilities Maintenance facility. The project is estimated to be completed by February 2025.
Solid Waste and Utilities Departments are currently working on the owner purchase items including an Audio Visual (AV) system. With the increased use of teleconferencing and virtual work environments including training and presentation, the departments could use AV systems to improve productivity, mobility, and create efficient workspaces.
The City has worked with The ProMedia Group of Tampa Corp on multiple projects. Staff recommends a piggyback to The Interlocal Purchasing System (TIPS) Contract No. 230105 with The ProMedia Group of Tampa Corp. The piggyback procurement tool is beneficial to reduce time and resources required to complete purchasing for the project.
The scope of work includes all materials and installation of an AV system in the new solid waste and utilities maintenance facility.
- Two Outdoor Meeting Areas, Lobby, and Two Breakrooms: Display
- Two Director's Offices and Crew Ready Room: Display and wireless content sharing
- Two Medium Conference Rooms and Multi-Purpose Room: Display, wireless content
sharing, and Videoconferencing
- Sound masking in the lobby and common hallway
- One-year limited warranty guaranteeing the functionality and quality of all equipment enumerated within this proposal.
RECOMMENDATION:
That the City Commission adopt a resolution authorizing the purchase of AV system from The ProMedia Group of Tampa Corp., through piggyback of TIPS Contract No. 230105, for $163,979.
FISCAL IMPACT:
The maintenance agreement (approximately $8,000) may be required for future operation and maintenance t...
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