AGENDA REPORT
DATE: September 22, 2025
TO: City Commission
FROM: Bill McDaniel, City Manager
SUBJECT: Write-Off Uncollectible Accounts
EXECUTIVE SUMMARY:
Annually, utility billing accounts receivable amounts for the prior year are reviewed to determine those to be written off as uncollectible. As of September 30, 2024, $53,186.58 has not been paid, which equates to 0.13% of the total annual sales of $39,665,457 for fiscal year ended September 30, 2024. During fiscal year 2024, the City collected $2,768.67 in old write-offs from prior fiscal years.
RECOMMENDATION:
That the City Commission approve a resolution to authorize the City Manager to write off various delinquent and uncollectible utility billing accounts.
FISCAL IMPACT:
Writing off delinquent accounts will reduce the accounts receivable balance and record as a bad debt expense in the following funds:
$30,309.70 Water/Sewer Fund, Org #40256901, Obj # 494000
$ 7,752.15 Solid Waste Fund, Residential, Org #40558401, Obj # 494000
$11,149.73 Solid Waste Fund, Commercial, Org #40558402, Obj # 494000
$ 3,975.00 Stormwater Fund, Org #40256901, Obj # 494000
This appropriation was included in the 2024-25 fiscal year budget.
Prepared by Diane Reichard, Chief Financial Officer