AGENDA REPORT
DATE: February 26, 2024
TO: City Commission
FROM: Bill McDaniel, City Manager
SUBJECT: Deployment and hosting of the City's new website
EXECUTIVE SUMMARY:
City Staff identified the need to upgrade the City's current website hosting platform. The proposed hosting platform, Revize, LLC, has enhanced security protocols, advanced functionalities, and one-of-a-kind customization tailored to the City’s unique identity.
The advanced functionalities include a search feature that returns more accurate results, additional features to display information, and built-in tools for more efficient updates. In addition, the new vendor will collaborate with the City to create a website that is visually engaging. The Revize, LLC hosting platform follows ADA requirements.
The Procurement Department published Notice of Intent to Sole Source (NOI) 24-012IT-KA, Web Content Management Software, on November 30, 2023, and received no objections.
The sole source agreement with Revize, LLC is for a period of five years at a not-to-exceed cost of $131,400, which includes buildout and implementation cost of $82,900 and $48,500 to cover the $9,700 annual subscription fee for five years. There will be eight phases to deploy the new website and will take five to eight months to go live.
Payment Schedule includes the cost of implementation and the annual subscription fee:
|
|
2024 |
2025 |
2026 |
2027 |
2028 |
Total |
|
25% of implementation cost |
$20,725 |
$20,725 |
$20,725 |
$20,725 |
$0 |
$82,900 |
|
Annual subscription |
$9,700 |
$9,700 |
$9,700 |
$9,700 |
$9,700 |
$48,500 |
|
Total cost |
$30,425 |
$30,425 |
$30,425 |
$30,425 |
$9,700 |
$131,400 |
FY 2024: Two installments
Completion of Phase 2: $15,212.50 for the implementation cost and subscription fee
Completion of Phase 7: $15,212.50 for the implementation cost and subscription fee
FY 2025-2027: One installment per fiscal year
March 31st: $30,425 per year for the implementation cost and subscription fee
FY 2028: One installment
March 31st: $9,700 for the subscription fee
Revize will provide a free redesign of the website in year 4 if the City agrees to pay four consecutive years of the annual software subscription.
RECOMMENDATION:
That the City Commission authorize the City Manager to execute an agreement with Revize LLC, aka Revize Software Systems, to deploy and host the City's new website for five year at a not-to-exceed cost of $131,400.
FISCAL IMPACT:
Funds are available in the General Fund, IT Division, Org # 00151600 Obj # 434100 - Computer and Software Services.
Prepared by: Kent Andrel, IT Manager